3 days before due · Warm
AutomatedHeads-up
Invoice is on file, due date and payment link. Highest-converting touch in most books.
Accounts-receivable follow-through
The work is repetitive.The follow-through doesn’t have to be.
Kivlet is a focused alternative to complex enterprise AR platforms. It keeps reminders moving, replies connected, and overdue accounts visible — so your team spends its energy on the work that moves the business.
Built for US small-business owners and finance teams. No legal calls. No credit collections. Just a calmer rhythm.
The quiet cost of waiting
See what chasing actually costs.
Most owners don’t bill themselves for the Tuesday morning spent nudging last month’s invoices. The hours are real. So is the cash sitting still.
- Time spent chasing / year
- 416hrs
- Cost of that time
- $35,360
- Cash in overdue AR
- $57,600
- If follow-through is consistent
- 229 hrs
back each year, plus about $6,912 collected sooner.
Estimates only — 55% of chase time returned, 12% of open AR collected sooner. Your books will tell the real story.
From open balance to next best action
A calmer collection rhythm.
Less manual chasing. Clear boundaries. Configurable workflows without legal or credit calls. Kivlet keeps the work focused, human, and easy to pick up each morning.
Aging, watched
- 0–14d4 accounts
- 15–30d3 accounts
- 31–60d3 accounts
- 60d+2 accounts
AR automation strategies
Explore the playbooks that actually move cash.
Not an enterprise implementation. A cadence matched to the book, pauses when the customer talks, and a person only when judgment is required. Pick a business, walk the sequence, then read the six rules underneath.
Net 15–30
Studio / agency cadence
Stay present without sounding like collections. Most cash comes back from a short, human cadence.
Six rules worth keeping.
These are the strategies behind the playbooks — independent of software, and the ones Kivlet is built to run every morning.
Start before it is late
Paying you is still an administrative task, not an overdue one. A heads-up three to seven days before due — with the invoice attached — beats a stern note at day 21. QuickBooks-style tools often skip this, or apply one schedule to every customer.
Never start a cadence from invoice date alone. Read the payment terms.
Daily cash-collection report
Your attention, sorted.
Know what moved before you open your inbox. Each day, Kivlet turns a scattered follow-up queue into a clear collection report.
Next best action
Harbor & Pine Studio
INV-1901 · $1,950 · 18 days past due
Confirm the Friday transfer and close the loop.
- Last touch
- Yesterday · reply from Maya
- Status
- Reply received
“We can send this Friday — please keep the same ACH details.”
Follow up personally
Reminders that sound like your business.
The right context. The right amount of persistence. Not a collections script, and not a forgotten spreadsheet. Type a few details — this is the kind of note Kivlet keeps moving for you.
Outgoing reminder
Following up on INV-1901 ($1,950)
Hi Maya, A short follow-up on INV-1901 for $1,950. It is still open on our side. When you have a moment, would you share an expected payment date? If a statement, PO, or W-9 would help it move, say the word. Appreciate you, Alex Northlight Studio
Why Kivlet
Built around your workflow, not an enterprise implementation.
Less manual chasing
A consistent rhythm for every overdue balance, so quiet invoices do not wait for month-end.
Clear boundaries
Configurable workflows without legal or credit calls. Follow-through, not a collections agency.
Replies connected
Every answer stays on the account. When an owner needs to step in, the context is already there.
A better morning handoff
See what is outstanding, what changed, and where your judgment matters most — before the inbox.
Make overdue less exhausting
Put follow-through on autopilot.
Fourteen days on your actual overdue book. Kivlet watches the gap, sends reminders in your voice, and hands you a clear morning report. Start on the real site.
Or visit trykivlet.com